Pre-recording of your session

How to pre-record?

General information can be found on the following FAQ site of m-events. If you are missing any information or have questions, please feel free to contact Ms Tamara Krönert via industry@m-events.com. In case you would like to record your sessions in a green screen studio, we are offering this option as well. Please find further information on the following site: Technical Information.

If you decide to pre-record your session, we will need one file per speaker (mp4 with speakervideo and presentation in one file, Alternatively: Use ppt-Narration function and deliver as pptx file (one file per talk); ppt slide size, is 16:9 mandatory) to be uploaded by 11 September 2020.
A complete showfile is also possible but leads to additional costs.

We summarized all the important information in the following documents:

Add on information: Usually the person that is going to be the chair of the session introduces the speakers and the topics that are going to be discussed. That’s why we normally ask for one file per talk, as to give the chair some time between talks to have a little bit of live moderation and also the main database is set up per speaker, in order to sent them invitations for the Live Q&As.

In case you use the default setting, which means to submit a separate record/presentation per speaker there are no additional costs. If you prefer to hand in a single showfile, there are extra fees as for one showfile our technical partner has to amend the platform setting (programming) which has several disadvantages for your session e.g. presentation is not allocated to speakers profile, no name display during session and in recordings, no polling or lead retrieval possible etc. .

Usually the person that is going to be the chair of the session introduces the speakers and the topics that are going to be discussed. That’s why we normally ask for one file per talk, as to give the chair some time between talks to have a little bit of live moderation and also the main database is set up per speaker, in order to sent them invitations for the Live Q&As.

Furthermore there are some technical disadvantages for one showfile: If you prefer to hand in a single showfile, there are extra fees as for one showfile our technical partner has to amend the platform setting (programming) which has several disadvantages for your session e.g. presentation is not allocated to speakers profile, no name display during session and in recordings, no polling or lead retrieval possible etc.

deadline: 20 August

Please find a timeline with all the important deadline for your session to keep in mind here.

All speakers will receive a speakers mailing from our technical partner with all the important information. This mailing includes an upload link to the m-anage database.
Nevertheless a group upload via the company/agency representative is also possible.

deadline: 11 September

If you have a chair that moderates live, he/she will be visible via video feed during his/her moderation parts. If you have break videos  please include them in your provided pre-recording files (per speaker). Please make sure to stick with the provided schedule and time frames from EASD.

It is also possible to add a live Questions+Answers part after your pre-recorded presentations.
A link to participate in the live discussion will be sent 3 days prior to the event to the chair/presenter.

Due to organizational reasons we need information until 20 August to Lisanne Leonhardt (l.leonhardt@interplan.de) which sections of your sessions are planned to be live and which ones to be pre-recorded.

As you have to hand in one file per speaker the first part for example can be pre-recorded and the second part can be live. We just need to know in detail until 20 August which presentation will be LIVE and which one will be pre-recorded. Please send the information until 20 August to Lisanne Leonhardt (l.leonhardt@interplan.de).

How to play my pre-recording?

Speakers have to be online for their presentation only during live presentations where they speak or the live Q+A part at the end of the session. To join the session the speakers will receive a link probabaly about 3 days prior to the scheduled session.

Pre-recorded presentations will be played by our tech hosts as agreed upon with you/the speaker during the rehearsal.

If there is a live part included in their sessions, speakers receive a backend link probably around 3 days prior to the scheduled session.

Please have a look on this video explaining how speakers access their session.

Please have a look on this video explaining how chairs/moderators access their session.

Speakers do not have to be registered for the Virtual Meeting unless they would like to attend the congress.

For further information regarding the registration please have a look on the following site: Registration

We always ask the speakers to log in between 30 and 15 minutes before the session starts as to have enough time to do a proper technical check-in and answer any last minute questions that might pop up.

Each speaker has their own slot in the session, so there will be one presentation/video per speaker slot. Our tech host will then start the pre-recordings and after each presentation they can have a chat about that topic or just announcing the next video and have a discussion at the end.

The pre-records stop and then our tech hosts switches to the video feeds of live present speakers.

Yes they are. There is the possibility to ask questions via a “Questions & Answers” tab. The delegate is able to enter his/her name and a question. In the backend of your session the speaker/chair receives all the incoming questions and decides which one to public or to hide. A chat between delegates is not possible. The speaker is able to answer the questions directly via a chat or you can add a live Q+A after your session to answer all the questions.

For further information please check the following FAQ: Add-ons for your session

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